Project Coordinator
Are you an organised and proactive Project Coordinator looking for your next challenge? If so, we want to hear from you!
Reporting to
Senior Project Manager / Project Director
About us
Cuttsy+Cuttsy is an award-winning, employee-owned healthcare communications agency, with our founders still actively involved. We are dedicated to delivering meaningful, innovative solutions that make a genuine difference to people’s lives – whether that’s through patient engagement, clinical trial support, or healthcare communications. Collaboration, sustainability, and a strong focus on people are at the heart of everything we do.
We are proud to hold the Investors in People Platinum accreditation and to have been recognised as a top 10 award winner of Campaign’s Best Places to Work 2024. Our unique culture combines flexibility and trust, with a commitment to looking after our team. From promoting personal development to prioritising wellbeing, we strive to ensure our people feel valued, supported, and empowered.
At Cuttsy+Cuttsy, we don’t just work together – we succeed together, delivering impactful results for clients and making a real difference to patients and healthcare professionals worldwide.
As we enter an exciting new chapter and have ambitious plans to grow significantly over the next 2 to 3 years, we are looking for a Project Coordinator to join our team.
About the role
You will support the day-to-day delivery of projects across our clinical trial engagement and healthcare communications portfolio.
You will work collaboratively with cross-functional teams and suppliers to coordinate timelines, documentation, and financial tracking, helping to ensure projects run smoothly and remain aligned to approved scope and budgets.
You will play an important role in maintaining quality standards, supporting internal review processes, checking materials for accuracy and completeness, and ensuring agreed workflows are followed at every stage.
From initial planning through to final delivery, you will help keep projects organised, on time, and delivered to a consistently high standard.
Key responsibilities
Project coordination
- Manage individual projects from concept to completion with support from senior team members
- Act as the day-to-day contact for allocated projects, ensuring smooth communication and coordination with clients, colleagues and suppliers
- Attend client and internal status meetings and take clear, concise meeting minutes for effective follow-up
- Be proactive and solution focussed, working closely with cross-functional colleagues to resolve project-related issues, ensuring the best possible outcomes for our clients
- Develop project timelines, monitor and communicate key dates and any changes to all stakeholders, and ensure milestones are met
- Ensure all relevant teams receive a thorough brief on project details
- Follow and complete the quality review process for all projects
- Monitor and manage print requests, coordinating with internal teams and updating clients on progress
- Help create a positive and supportive team atmosphere by staying upbeat, working collaboratively, and encouraging a culture of respect and open communication
Financial management
- Monitor and reconcile time and budgets against approved scope
- Flag potential risks and scope changes early
- Support the creation of documentation for projects
Key skills and experience
- Degree in Life Sciences is desirable
- Experience in an Account Executive, Project Coordinator, or similar role is desirable
- Proficient in Microsoft Office Suite
- Strong organisational and time management skills
- Clear and confident verbal and written communication
- Teamwork oriented with an ability to multitask and adapt while building relationships at all levels
- Strong attention to detail and good proofreading skills
- Solution focused and proactive in a fast-paced environment
Essential attributes
You will be organised, proactive, deadline driven and solution focused. You will communicate clearly and build strong relationships with colleagues, clients, and suppliers. You will remain calm under pressure and take pride in delivering work to a high standard.
You will contribute positively to a collaborative fast-paced agency environment, upholding the values, vision, and culture of the company.
This is a hybrid role and applicants must have the right to work and be based in the UK.
Upload your CV and covering letter.
If you have any questions about the role or Cuttsy+Cuttsy, don’t hesitate to get in touch via email: katemccabe@cuttsyandcuttsy.com
Your Work-Life Balance
We believe in living the value and culture of our company and very much promote a healthy work-life balance for all the team. The following benefits contribute to this:
We believe that what’s important is not when and where we work, but how and what we achieve, so talk to us about what you are looking for
Guidance against working too many hours in the week — something which is usually against the marketing agency norm
Each month we donate through Ecologi to offset the carbon we produce in both our personal and professional lives
Where will you be working?
As our team continues to grow, we ran out of desk space! This meant we needed to take the next step in finding ourselves a new home. As a result, we were very excited to secure a fantastic new office space at ‘The Works’ in Sawston.
